• Paula Williams
  • Oct 24, 2019

10 Things to Look for When Choosing an Digital Signature Provider
Paula Williams IoT Development Oct 24, 2019 161

Digital signatures are quickly getting to replace handwritten signatures in most organizations. Professionals can cost valuable revenue. A physical process can add days to a transaction and necessitate costly resources to complete.

There has been significant interest in several industries for utilizing digital signature solutions. It is to improve efficiency all while reducing costs, saving time, eliminating delays, and better-serving customers. Various web applications are getting integrated into business processes due to the continued adoption of technology. The electronic signature is an apparently small yet incredibly impactful tool that is getting adopted today. Here are the things to look for when choosing a digital signature provider;

1. Integration with your internal systems

The ability of the platforms to integrate into your internal processes systems is also vital. E-signature technology should empower you to tie the app into your existing business processes. E-signatures are investments. Clients should, therefore, be able to use them wherever they wish. Not all electronic signatures, however, allow for such capabilities. Therefore, firms soliciting e-signature providers should examine their standard document workflows. They should ascertain how they are going to integrate the technology into their business processes.

Also, investigate the Application Programming Interface of the digital signature website solution. You should also review examples of how other firms have integrated their systems with the e-signature vendor’s API.

2. Security

Documents and e-signatures should be protected using digital signature technology. It creates a digital fingerprint of the file and can be used in the future to verify the integrity of the electronic record. When looking for your e-signature vendor, make sure your vendor offers a solution to protect your documents so they cannot tamper with quickly. If they get tampered with in the slightest, the e-signature will be visibly invalidated.

3. Makes signing easy

Get an eSignature solution simple to use for everyone in your organization, including customers. The eSignature solution should also provide the features that are important to your organization’s way of working.

4. Verification of documents

The best electronic signature should be adept with the confirmation of materials from outside the organization. Workers require flexibility and therefore, the electronic signature should permit them to work on documents, for instance, signing even while traveling.

5.   Enables anyone to validate the signature

E-Signature solutions based on standard public critical infrastructure technology seal the record with a one-time fingerprint unique to both the signer and the text. This technology also ensures that the trademark is transportable so that anyone inside or outside your organization can use widely available esignly software to verify these parameters.

6.   Documents Sealing

Digital signature solutions should allow you to seal the document using standard technology. Hence it should allow you to add your graphical signature to the text. 

Some signature solutions add a graphical signature image to any document that gets created in Microsoft Word. Any recipient can easily change this signed document while the graphical electronic signature stays intact. This security fault opens the door to fraud and forgery. The solution used has placed a digitized “picture” of the sign on the document. It doesn’t seal the file, verify the authenticity of the person signing, or guarantee the transaction cannot get altered.

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Transactions get validated by signing them either on an accepted form, such as a check or in front of a trusted third party in the traditional paper world. A lawyer stamps the signatures so that they cannot get changed. Digital signatures must perform the same function in the virtual paperless world. A digital signature must be in a position to seal any electronic document. It should also guarantee that it is tamperproof. It uses a one-time fingerprint that is unique to both the signer and the text. It is meant to ensure that the signer is the real owner of the document. You can not reuse or reassign the fingerprint. It proves that the message has no gotten altered in any way. 

7.   Numerous Signatures 

Multiple people in various places should be able to sign a document. Some electronic signature systems only allow one signature when the report has been approved and sealed. It gets impossible to add more signs. 

Traditional document-intensive organizations have large volumes of many different types of documents that must be processed every day. Most of these documents must be reviewed, approved, and signed by more than one person. At certain occasions, one part must get approved by one signatory. Another section may need approval from a different person. In the virtual world, a valid digital signature system should enable exclusive signing.

8. Transportability 

A valid digital signature system should guarantee transportability. A company may implement a signature solution and sends a signed document to a customer who has not installed the same signature system. In such a situation, it will not be able to verify the file. Files submitted to third parties can be easily read and understood in the traditional paper world.

Documents, however, must get recognized by the esign software application in the paperless world. Digital signatures arrive unaltered anywhere in the world. It can get verified without the need for third-party applications. 

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9. Compliance with law

A unique sign should be compliant with the law. There are specific standards that all e-signatures need to follow just as with ink signatures. For instance; the authenticity of the sign, integrity, and also one that cannot be accessed by unlawful users.

10. Is the e-signature solution customizable?

Consistent branding at all touchpoints is a crucial driver of building trust to your brand among your customers. It is essential to deliver a consistent branding experience throughout all customer-facing channels, so your customers do not feel confused about your brand. When considering an e-signature vendor, make sure the e-signature solution allows you to customize your organization’s branding in answer to provide a seamless experience. It will encourage brand trust and high adoption rates among your customers.

Conclusion

E-signatures have assisted many firms and individuals in handling high volume transactions and document processes. Firms using electronic signatures experience greater efficiency of document workflows. However, there are numerous e-signature providers. Therefore, clients should be cautious while choosing the best solution.

Author:

  • Paula Williams

    Paula Williams

    Oct 24, 2019

    Advising new businesses on formation of corporations and business structures, drafting privacy policies and structuring commercial transactions. Strategic Consulting, including business plan & sales strategy development.

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